3.920 Ofertas de Administrative Support en España

Location

Valladolid, Spain.

Your mission will be carry out administrative support tasks to ensure the smooth operation of the project during the construction phase.

• Support the Construction Country Representative Manager in all administrative tasks.
• Perform administrative tasks related to project contracting, including requesting quotations, receiving orders, checking delivery notes, and reviewing invoices.
• Manage documentation related to Zelestra and subcontracted personnel for validation through the document platform.
• Maintain and organize the project’s document archive.

• Higher education degree in Administration or a related field.
• At least 1 year of proven administrative experience, preferably in the construction or renewable energy sector.
• Certified Occupational Health & Safety (PRL) in Construction Course – 20 or 60 hours.

• Fixed-term contract during the construction of the Olmedo solar plant project.
• Joining a Spanish multinational with 20 years of experience in the process of international expansion, as well as the possibility of developing a career full of successes in the future.
• Full time: Mon–Thu from 08:00 to 17:30 and Fri from 08:00 to 14:00.

Zelestra celebrates the diversity of thought and experience that comes from a variety of backgrounds including, among others, gender, age, ethnicity. Our mission is to contribute to a fairer and more equitable society.

We hope to meet you soon and together take renewable energy to new horizons!

#TogetherWeShineBrighter

JR2450

Let’s co-build a carbon-free tomorrow!

Visit us at zelestra.energy

Overview

Administrative Support Specialist Job Description

The role of the Administrative Support Specialist is to provide high-level administrative support to our organization. This includes scheduling appointments, managing calendars, and coordinating travel arrangements.

• Schedule appointments and maintain and update supervisors' daily calendar.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Maintain confidentiality of highly sensitive information.
• Manage complex office administrative work requiring the use of independent judgment and initiative.

• 3 years of experience in administrative support functions.
• Strong MS Office skills.
• Excellent communication skills.
• Fluent in English is mandatory.

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Associate to join our team. As an Executive Assistant Intern, you will provide administrative support to our founder, ensuring seamless daily operations and project management.

This role requires flexibility, strong organizational skills, and the ability to adapt quickly to changing priorities. You will be responsible for managing calendars, communicating with stakeholders, and coordinating logistics.

• Operational Support – Assist in managing the founder's calendar, communications, and priorities.
• Project & Initiative Support – Help prepare materials, track progress, and follow up on actions
• Team Assistance – Provide support to different team members as needed, helping coordinate tasks and resources.
• Meeting Preparation & Follow-up – Prepare agendas, take notes, and ensure follow-up on decisions and action items.
• Document & Presentation Preparation – Draft, format, and review documents, reports, and presentations.
• Logistics Coordination – Help arrange travel, events, and other practical needs.
• Research & Information Gathering – Collect and summarize information to support ongoing activities.

• Strong organizational skills and attention to detail.
• Clear and professional communication in English.
• Proficient with Microsoft Office / Google Workspace; familiarity with tools like Notion, Trello, or similar is a plus.
• Background in business or communication education is highly appreciated.
• Proactive attitude and willingness to work on both routine and varied tasks.

• Hands-on experience in day-to-day operations of a growing startup.
• Exposure to a wide range of activities, from operations to project support.
• Direct collaboration with the founder and the team.
• Flexible working environment.

Transform Education by Joining Our Dynamic Team

We are seeking a highly organized and proactive Program Assistant to support our team in delivering exceptional educational experiences. This role will be responsible for managing daily operations, coordinating logistics, and providing excellent customer service to students and professors.

Key Responsibilities

• Attend to student and professor inquiries, providing prompt and accurate responses.
• Manage a high volume of emails and coordinate with various departments on administrative tasks.
• Liaise with other teams to ensure seamless program delivery and organization of events.
• Process expense reports and maintain accurate databases with student information.
• Assist in preparing and editing reports, presentations, and documents to support directors.
• Organize logistics for program deliveries, catering, and extracurricular events.

Requirements

• Bachelor's Degree from an accredited institution.
• Proficiency in Spanish and functional English, with excellent communication skills (verbal and written).
• Previous experience in customer-facing roles or similar positions, with strong organizational and time management skills.
• Ability to analyze data, research topics, and present findings clearly and concisely.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong teamwork and interpersonal skills, with a collaborative approach.
• Curiosity, adaptability, and a willingness to learn and grow in a dynamic environment.

What We Offer

• A chance to work in a multicultural environment with a diverse team.
• A comprehensive training program to support your growth and development.
• The opportunity to contribute to shaping the future of education and make a positive impact.

How to Apply

If you are a motivated and detail-oriented individual looking for a challenging and rewarding role, please submit your application along with your resume and a cover letter explaining why you would be a great fit for this position.

About the Role

The ideal candidate will be responsible for coordinating faculty activities, maintaining databases, and providing administrative support.

• Liaise with academic partners to ensure effective communication and collaboration.
• Coordinate tutoring, moderation, and other program-related activities.
• Maintain the Learning Management System (LMS) by uploading materials and setting up assignments.
• Process and release student grades in a timely manner.
• Review and maintain accurate databases, focusing on student lists.
• Assist in preparing administrative paperwork for Assessment Boards and annual reports.
• Provide essential support to ensure compliance with regulations and guidelines.

• Demonstrate exceptional planning and organizational skills.
• Proficiency in Excel, databases, and academic platforms is required.
• Showcase strong time management skills and ability to work under tight deadlines.
• Experience working in culturally diverse environments is highly valued.

This role offers a unique opportunity to make a meaningful contribution to the team while enhancing your professional growth.

A high level of autonomy and flexibility is expected of the successful candidate, who must be proactive and able to adapt to changing priorities.

Support the CEO in Key Initiatives

The role of Executive Support Assistant plays a pivotal part in driving the success of our company. This highly responsible position provides administrative support to the Chief Executive Officer, ensuring seamless execution of key projects and strategic objectives.

About the Role :

• Deliver exceptional organizational support to the CEO, prioritizing tasks, managing calendars, and coordinating meetings.
• Contribute to the development of strategic reports, presentations, and documentation that drive business growth and decision-making.
• Build strong relationships with internal stakeholders and external partners to facilitate collaboration and information exchange.
• Assist in project planning, coordination, and monitoring to ensure timely completion and quality outcomes.
• Stay up-to-date with industry trends and best practices, providing insights and recommendations to enhance the organization's competitiveness.

Key Responsibilities :

Requirements :

Benefits :

Location : Madrid, Spain

Job Description

As a Sales Administrator, you will play a vital role in supporting the sales team to ensure smooth internal processes, facilitate client communication, and contribute to achieving commercial objectives.

The ideal candidate will maintain and update the client database (CRM), assist in creating commercial proposals, quotations, and presentations, follow up on orders, and coordinate with other departments to guarantee correct delivery of products and services.

This position requires close collaboration between the sales team and other internal areas, handling client inquiries, and managing requests efficiently.

Excellent organizational skills, attention to detail, strong communication skills, both verbal and written, and minimum 2 years' experience in a similar role are essential for success in this position.

The successful candidate will have advanced knowledge of MS Office tools and CRM systems, fluency in Spanish and English, and additional languages as an asset. This individual must be client-focused, adaptable, and a strong team player.

Required Skills and Qualifications

• Proactive and solution-oriented mindset.
• Exceptional organizational skills and attention to detail.
• Strong communication skills, both verbal and written.
• Minimum 2 years' experience in a similar role, ideally supporting sales teams.
• Advanced knowledge of MS Office tools and CRM systems.
• Fluent in Spanish and English; additional languages are a plus.

Benefits

• Career development and growth opportunities.
• Continuous training and participation in international projects.
• Remote work options to support work-life balance.
• Private health insurance.
• A rewarding work environment that fosters skill development, autonomy, and initiative.

Join Our Team

We place social, environmental, and ethical responsibility at the heart of our actions to make a positive impact at every level.

Overview

Job Opportunity. We are seeking a highly skilled Sales Assistant to join our team. The successful candidate will be responsible for assisting in sales, setting up new customer accounts, and coordinating the arrival of goods.

The ideal candidate will have previous experience in an administrative area, excellent customer service skills, and a high level of English proficiency. A degree in economics or business administration is desirable but not essential.

This is a fantastic opportunity for a motivated individual to progress as a professional and take advantage of our comprehensive training programs.

• Assist in sales and set up new customer accounts
• Coordinate the arrival of goods with the Purchasing Department
• Manage customers through open and interactive communication
• Identify and assess customer needs

To succeed in this role, you will need :

• Previous experience in an administrative area
• Excellent customer service skills
• High level of English proficiency
• Degree in economics or business administration (desirable)

We offer a competitive benefits package, including :

• Flexible working hours
• Option to work remotely one day and two afternoons per week
• Free language classes and other training courses
• Health Insurance
• Corporate paddle tennis court for employees and family members

We are a fast-growing company with a dynamic international working environment. We value our people and offer opportunities for development and growth.

Job Summary

We are seeking a highly skilled and proactive Executive Support Specialist to provide comprehensive administrative support to one of our executive officers.

This role requires exceptional organisational and communication skills, with the ability to work independently and adapt quickly in a dynamic environment.

• Schedule Management
• Coordinate communications on behalf of the executive, including emails and phone calls.
• Liaise with internal teams and external partners to ensure seamless workflows.
• Confidentiality and Discretion
• Support project management and follow up on action items as needed.

• A valid working visa for Spain.
• Excellent written and verbal communication skills in Japanese and English (Spanish is an asset).
• Problem-Solving and Adaptability
• Proficiency in Google Workspace.
• Multitasking and Time Management
• Flexibility and professionalism, even in the face of unforeseen challenges.

• A dynamic and supportive work environment.
• The opportunity to work with a talented team.
• Professional development opportunities.