547 Ofertas de Clerical Support en España

Overview

The role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and direct support to managers. The Administrative Assistant is expected to carry out responsibilities with professionalism, flexibility, and attention to detail, ensuring the office operates smoothly and efficiently at all times.

• Manage daily office operations and act as the main contact for vendors and suppliers.
• Meet and greet visitors in a professional manner.
• Operate the telephone system, including screening calls and distributing messages.
• Distribute incoming mail and manage outgoing shipments cost-effectively.
• Ensure the office is tidy, clean, equipped, and operational at all times.
• Order and maintain office supplies (stationery, beverages, equipment).

• Arrange travel and accommodation for employees according to company policy.
• Assist with travel bookings for managers and employees, including monthly reporting.
• Keep Outlook calendars up to date with meetings, conferences, and training sessions.
• Coordinate staff diaries and distribute messages when colleagues are absent.
• Prepare meeting rooms and refreshments for meetings, seminars, and training events.
• Book and coordinate seminars, training sessions, and company functions.
• Provide administrative support at events and attend when required.
• Take meeting minutes when necessary.
• Organize internal events such as team meetings and staff activities.
• Assist in the coordination of marketing materials, including localization and draft translations.
• Support the organization and coordination of training sessions.
• Coordinate with Finance for purchase orders, invoices, and supplier payments.
• Provide sales support administration, including reporting, tender documentation and inputting and updating customer records and data.
• Maintain and update company databases, files, reports, and correspondence.
• Provide administrative assistance to Customer Operations documents.
• Provide back-up cover for other admin staff in the region, and internationally.
• Undertake ad hoc duties / projects as requested by the Office Manager or Director of HR in order to meet business needs.

• Provide direct support to the Regional Managing Director as requested, including diary support, scheduling meetings, calls and preparing expense claims.
• Coordinate diaries of senior managers and ensure schedules run smoothly.
• Prepare briefing materials, presentations, and reports as needed.
• Assist with confidential correspondence and maintain discretion at all times.

• Minimum 5 years’ experience in an administrative role, ideally in a corporate office.
• Strong organizational skills, able to manage interruptions and multiple tasks.
• Professional, proactive, and able to work independently or as part of a team.
• Fluent in Spanish and Catalan
• Excellent English, written and spoken.
• Advanced skills in MS Word, Excel, and PowerPoint.
• Professional appearance and manner, with confidence in face-to-face interactions.
• Calm, polite, approachable, and able to communicate effectively.
• Discreet and reliable when handling confidential information.

Responsibilities

• Oversee all administrative and office-related tasks relating to the office.
• Support various HR administration processes, including onboarding and offboarding.
• Manage the introduction plan for new employees across Europe.
• Maintain and update the EU Intranet.
• Handle proforma invoices and cost approvals within the internal ERP system.
• Maintain time-tracking records and manage the absence management system.
• Process expenses for the Management Team.
• Coordinate travel arrangements for internal company visitors in Spain and EU.
• Provide administrative support to other EU office locations.
• Manage visa requests and prepare invitation letters for visitors.
• Oversee office supply procurement and ensure adequate stock levels.
• Handle all Health & Safety-related matters for the Madrid office.
• Manage the annual administration department budget.
• Welcome and assist clients and visitors.
• Organize annual meetings and team-building events.
• Drive projects to improve internal processes and workflows.

• Completed apprenticeship or commercial education in administration.
• Minimum of two years’ experience in a similar role within an international organization.
• Strong service orientation with the ability to prioritize and manage competing deadlines.
• Proficiency in handling complex organizational processes.
• High attention to detail, flexibility, and the ability to adapt quickly.
• Proactive, open-minded, agile, and highly motivated.
• Fluency in Spanish and English (written and spoken) is essential; additional languages are a plus

• A dynamic environment with high responsibilities and independent working style
• The opportunity for professional development and growth in one of the most fast-growing industries
• An environment of open communication where all ideas and opinions are valued
• Collaboration with an international and diverse team from all over Europe
• Possibility for remote work
• Qualified training and support with our buddy system
• A detailed introduction to our product portfolio
• Competitive salary and a great bonus structure
• Attractive additional benefits that varies depending on the country

Trina Solar is an internationally recognized solar energy company. Our growing global presence includes regional headquarters in Switzerland, US, Japan and China with offices in Madrid, Munich, Milan, the UK, San Jose, Seoul, Tokyo and Shanghai, to provide our customers with timely, reliable service. As Trina Solar continues to expand its capacity, we are looking for talent who is passionate about solar energy. From research and development to sales and marketing to manufacturing and operations, Trina Solar looks for people who thrive in exciting, challenging and dynamic work environments to become a part of our dedicated team of professionals and contribute daily to bringing clean, reliable and cost effective solar energy solutions to customers around the globe.

Join us in our mission to promote and develop solar energy as a source of clean, renewable energy for all.

Título del Puesto : Asistente Administrativo

Ubicación : Madrid – Modalidad híbrida

Departamento : Servicios Legales Corporativos (CLS) dentro de Finanzas y Contabilidad

Acerca de CSC Global :

En CSC, somos el negocio detrás del negocio. Durante más de 120 años, hemos brindado soluciones que ayudan a las empresas a funcionar de manera más ágil e inteligente. Dentro de nuestra unidad de Servicios Legales Corporativos (CLS), apoyamos a los clientes con una amplia gama de servicios administrativos, legales y de cumplimiento, asegurando que cumplan con sus obligaciones de manera eficiente y confiable.

Descripción del Puesto :

Buscamos un Asistente Administrativo detallista y proactivo para unirse a nuestro equipo CLS en Madrid. Este es un rol clave de apoyo que implica comunicación directa con bancos españoles y clientes, así como coordinación con distintos departamentos internos. El candidato ideal prosperará en un entorno dinámico y multicultural, desempeñando un papel vital en el buen funcionamiento de nuestros servicios al cliente.

El / la candidato / a reportará directamente al Business Unit Manager Finance and Operations Director.

• Mantener comunicación directa con bancos españoles para apertura de cuentas, gestión de transferencias, actualización de información FIOC y resolución de incidencias bancarias
• Preparar y procesar pagos a través del portal bancario
• Hacer seguimiento a la aprobación de pagos con los directores
• Gestionar el correo postal entrante y saliente
• Comunicarse con clientes de habla inglesa y española, principalmente en asuntos bancarios y de cuentas
• Asistir al departamento de contabilidad en tareas administrativas según sea necesario

• 1 a 3 años de experiencia relevante en un puesto administrativo similar, preferiblemente en un entorno multi-cliente o de servicios financieros
• Título Universitario
• Dominio sólido del inglés (nivel B2 / C1) y español
• Atención excepcional al detalle y capacidad para priorizar en un entorno dinámico
• Fuertes habilidades organizativas y capacidad para gestionar múltiples tareas o proyectos simultáneamente
• Enfoque proactivo, orientado a soluciones y actitud colaborativa
• Comodidad para trabajar con clientes internacionales y en entornos multiculturales

Overview

Join to apply for the Sales Manager (Utility Modules) role at Trinasolar.

• Develop and implement sales strategies aligned with market conditions, ESG standards, and client supply chain requirements.
• Monitor market trends, regulatory changes, and sector developments.
• Build and maintain strong relationships with institutional investors, IPPs, developers and EPCs.
• Lead marketing efforts for utility-focused funds, including roadshows and investor presentations.
• Facilitate connections between funders, IPPs, developers, and EPCs, supporting deals through the entire fulfilment phase in collaboration with internal teams (Contract Management, Fulfilment, and Claims).
• Promote and sell Trinasolar’s integrated solutions, including PV modules, mounting structures / trackers, and BESS.
• Expand sales coverage in the UK and Ireland by developing business with IPPs, utilities and institutional clients and providing high-quality service to both new and existing accounts.

Identify, negotiate, and manage key accounts, overseeing the full sales cycle from forecasting to delivery.

Position Summary:

Location:

What will your job entail?

Administrative responsibilities:

• Responsibilities include supporting the Head of Continental Europe, Chief Operating Officer, Managing Director - International and other Senior team members of staff by:
  • Coordinating and booking travel arrangements, including flights and hotel reservations
  • Completing and submitting expense reports
  • Assisting with processing of invoices and setting up vendors in Workday
  • Developing reports as requested
  • Coordinating team meetings and team events
  • Assisting with the various marketing initiatives, including events and distribution of marketing materials
  • Assisting with operational administrative tasks
  • Assisting with general ad hoc administrative tasks

Operational responsibilities:

• Enter and help maintain integrity of data within our data capturing system.
• Responsible for amending and sending fee agreements to clients.
• Liaise with brokers on administrative issues, including premium payments and document management.

Skills and prior experience required:

• Prior experience of similar administrative tasks and responsibilities as listed above
• Pride in keeping high office standards
• Proactive with a willingness to support others in the business as needed.
• Well-developed and confident communication skills
• Able to build rapport and build relationships
• High level of attention to detail
• Able to juggle a high number of tasks

Disclaimer

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization.Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression,sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners,and communities.This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

Radisson Hotel Group, one of the most dynamic hotel companies in the world is looking for a trainee in the Loyalty Marketing Department.

KEY RESPONSIBILITIES :

• Supporting the loyalty marketing team with daily activities to further engage and activate members of the loyalty program with Radisson brand.
• Follow customer lifecycle including acquisition, engagement, loyalty, and retention campaigns of the global loyalty program.
• Ensure customer enrolment journey is well executed on all touchpoints by providing support to web and operations team.
• Assist quality loyalty team in follow up of customer questions and feedback to continuously improve the program and benefits offered to members.
• Provide a weekly competitive analysis and benchmark against competitors for EMEA and APAC
• Support loyalty managers in monthly reports and presentations preparation around loyalty activity.
• Establish and maintain archive of presentations, marketing materials and communications accessible to all internal stakeholders under central Intranet website.
• Maintain up to date promotional folders that demonstrate all marketing activities and coverage, such as advertisements, inclusion in partner newsletters.
• Work with the Digital Marketing team to set up online offers.
• Support hotels with Loyalty queries or questions related to Loyalty.
• Support B2B Loyalty team with operational task and database cleanup.
• Play an active role and contribute ideas to the Trainee Scheme at Radisson CSO

A SUCCESSFUL CANDIDATE IS (A) / HAS :

• Has to be enrolled in a school program in order to be eligible for the internship.
• Fluent knowledge of English both written and spoken.
• Proficiency in English and excellent writing skills.
• Good communication and social skills
• Good team player
• Trustworthy
• Well organized with an eye for detail – keep deadlines.
• Flexible and co-operative
• Excellent computer skills (Microsoft Office, mainly Excel, Word, Powerpoint)
• Flexible and has an innovative approach to working.
• Able to work under pressure and independently.

Join to apply for the Administrative Assistant role at Volotea .

Our HRSpain Team is looking for administrative support to help with daily operational tasks. This is a great opportunity for someone looking to kick-start or consolidate a career in administration, working closely with experienced Labour Relations professionals in a company that’s constantly on the move.

• Managing and organizing administrative documentation (digital and physical)


• Supporting the drafting and delivery of internal communications


• Ensuring accurate data entry and updates in internal system


• Liaising with departments such as Payroll, HR Admin, and Operations


• Helping implement and maintain efficient administrative processes

You'll work on real tasks with real impact — gaining insight into labor regulations, HR workflows, and corporate operations in an international setting.

A prime location in Barcelona – And no, we’re not located at the airport!

You may not have seen us at Barcelona Airport, but there’s a reason for that—you’ll understand when you get to know us! Our HQ is in a top area, surrounded by great restaurants, shops, and services.

We work hard, but we have fun too!

We love bringing people together with events like: Carnival parties, Trips to Port Aventura, Ski getaways, Running clubs, Paddle & ping-pong tournaments

We’re an active, social team—there’s always something happening!

Make an impact – Bring your ideas to life!

At Volotea, your ideas matter. We give you the space and support to create, innovate, and shape the company’s future.

A global teamwork

In a diverse, multicultural environment where teamwork and innovation drive success.

Work-Life balance – Flexibility to thrive

With flexible schedules, hybrid work, flexible vacations, and your birthday off, you can grow professionally without compromising your well-being.

Ready to join us?

• University degrees will not be considered ; candidates must have technical or vocational training in Administration.


• High level of Spanish and English .


• Solid skills in MS Office / Google Workspace (especially Excel and Drive)


• A structured, detail-oriented mindset and a hands-on approach.


• Someone who enjoys routine tasks, values consistency, and takes pride in doing things well.


• You don’t need to have years of experience — we value attitude, willingness to learn, and reliability.

Volotea is an equal opportunity employer that values diversity and inclusion and strives to recruit diverse candidates. Our goal is to continuously improve and sustain an inclusive culture by attracting, developing, and engaging the best talent in our industry.

Data Privacy: Please read our Data Privacy Policy here.

• Not Applicable

• Other

• Administrative

• Airlines and Aviation

Responsibilities

• Oversee all administrative and office-related tasks relating to the office.
• Support various HR administration processes, including onboarding and offboarding.
• Manage the introduction plan for new employees across Europe.
• Maintain and update the EU Intranet.
• Handle proforma invoices and cost approvals within the internal ERP system.
• Maintain time-tracking records and manage the absence management system.
• Process expenses for the Management Team.
• Coordinate travel arrangements for internal company visitors in Spain and EU.
• Provide administrative support to other EU office locations.
• Manage visa requests and prepare invitation letters for visitors.
• Oversee office supply procurement and ensure adequate stock levels.
• Handle all Health & Safety-related matters for the Madrid office.
• Manage the annual administration department budget.
• Welcome and assist clients and visitors.
• Organize annual meetings and team-building events.
• Drive projects to improve internal processes and workflows.

Requirements

We offer you

About us

Trina Solar is an internationally recognized solar energy company. Our growing global presence includes regional headquarters in Switzerland, US, Japan and China with offices in Madrid, Munich, Milan, the UK, San Jose, Seoul, Tokyo and Shanghai, to provide our customers with timely, reliable service.

As Trina Solar continues to expand its capacity, we are looking for talent who is passionate about solar energy. From research and development to sales and marketing to manufacturing and operations, Trina Solar looks for people who thrive in exciting, challenging and dynamic work environments to become a part of our dedicated team of professionals and contribute daily to bringing clean, reliable and cost effective solar energy solutions to customers around the globe.

Join us in our mission to promote and develop solar energy as a source of clean, renewable energy for all.

Social network you want to login/join with:

1. Short/Long Travel Settlement Support: Documentation Review and Management.
2. Plant Access Pass Management.
3. Signature Management: (Track Journey) Affected Groups.
4. Centralize Signature Portfolio for Affected Areas (Digitally).
5. Vacation Listing Management for Affected Area.
6. Data Listing Update Management (e.g., Training Matrix).
7. Asset Inventory.
8. General Administrative Support.

• Ciclo Formativo Grado Medio/Superior or Bachelor’s Degree.
• At least 2 years of experience in a similar position.
• Strong organizational and communication skills.
• Organized, methodical, and careful in their work.
• Ability to synthesize, team player.
• Desirable: English and German skills are a plus.
• Work Location: Barcelona, Spain.

• Flexible Compensation Plan.
• Medical health insurance.
• Training and professional development opportunities.
• Flexible working hours, smart working.
• Remote work available.

At Itera Mobility Engineering, we cultivate a dynamic and innovative work environment that encourages professional growth. If you are passionate about automotive engineering, quality assurance, and delivering outstanding results, we warmly invite you to apply.

Join our team and be a part of shaping the future of the European Automotive industry!